For Suppliers

Large value purchases are subject to University polices which requires an open and competitive Request for Proposal/Bid (RFx) process. This RFx process is facilitated through the University's MBid System.

MBid Access

Current Users

For suppliers that have already registered for MBid, enter your login and password below to access the system.

Login Name:

Forgot your User Name / Password?

New Users

To register your supplier in MBid, click on the "New Supplier Registration" button below.

MBid Opportunities

The following links provide information regarding our current/past MBid opportunities:

MBid Resources

The following resources are available to help users within the MBid System:


For additional help/information on the MBid System, click on the appropriate question below to view its response. If you cannot find an answer for your MBid question, please send it to us via email.

You choose the commodities that you are interested in when you register for MBid and you then receive an e-mail notification whenever a bid or proposal is requested for one of your registered commodities. You can view a list of the registration commodities here.

Click here to begin the process of registering your company in MBid.

The following steps are needed to complete the registration process:

  • Preliminary Info: Enter your Company Name and Phone. If your Company is identified as already being registered, contact Purchasing via e-mail for assistance.
  • Terms: Review the Terms and Conditions. Check “I Accept” and Click Next.
  • Company Info: Complete the Company and User Information. Red asterisk fields are required. Click Save and Next.
  • Verify Email: You will receive an email from the system. Click on your email’s embedded link to continue MBid registration.
  • Addresses: Click Next. No additional company addresses are required in MBid.
  • Other Info: This section is optional. Click Save and Next.
  • Commodity Codes: Select Commodities that best match the services your company provides. To review and select sub-commodities, click on the + boxes. You may choose as many codes at either level that apply to your company. You may also use the Search box for commodities. Click Save and Next.
  • Classifications: If you are a targeted business, select your applicable classifications. You may attach your certification documents. Click Save and Next.
  • Review: Review and edit if necessary all of your company information. Click Register Now.
  • Complete: You will receive an email once your registration has been approved.

Purchases for goods and standard/professional services that exceed $50,000 come through Purchasing Services. If Purchasing Services determines that an RFx is required, it will be issued through the MBid system.

Click here if you have forgotten your user name or password.

Instructions on how to respond can be found in the "Supplier Process and Information" document located in the Attachments tab of each RFx.

The MBid tool will verify that your response has been completed and successfully submitted.

Once Purchasing Services has completed the evaluation of the bid(s)/proposal(s), the MBid tool will notify you once an award has been made.

It is recommended that you register multiple contacts at your company so that you don't miss an opportunity due to vacations or other issues. In order to do this, complete the following steps:

  1. Have your current Administrator log in to MBid.
  2. Click on the "Admin" tab.
  3. Select "Company Profile."
  4. Click on the "Users" Tab
  5. Select "Add User."
  6. Add the user's info, click SAVE.

NOTE: We recommend your company use a general e-mail address as one of its user.

No. All responses must be through the MBid system.

To add an attachment, complete the following steps:

  1. Go to the Response Attachments tab in the Supplier Response and click on "New".
  2. Click the "Select File" box to locate the file on your computer and fill in the "Description" of the file you are attaching.
  3. Click Save and then Return.

NOTE: You can add as many attachments as necessary to your response by clicking on "New" for each file you are submitting.

Multiple users registered under the same Supplier Profile can work on the RFx response. You may want to consider a general user ID if many people need from the same company need to get involved with a particular response.

To print an active RFx, complete the following steps:

  1. Click on the "Available Bids" tab.
  2. Click on the magnifying glass next to the opportunity you wish to print.
  3. Click on the Documents link at the top.
  4. In the Pre-Denerated Documents section, click on the "Bid Document" and a pdf will be generated of your response.

To print a response, complete the following steps:

  1. Click on the "My Responses" tab.
  2. Click on the magnifying glass next to the opportunity you wish to print.
  3. Click on the Documents link at the top.
  4. In the Ad-Hoc section, click on the "Supplier Response Document" and a pdf will be generated of your response.

You can view the results by clicking the "Award Details" tab within a particular RFx. Be sure to check the "Award Attachments" section of this tab for additional details regarding the award. If you'd like to request any files regarding a particular award, send us an e-mail. Be sure to reference the RFx # when submitting your request.