University of Minnesota, Purchasing Services, a department of the Controller's Organization

Useful Links

Purchasing Services

Purchasing Services provides management oversight and facilitation of all University of Minnesota purchasing processes to insure integrity, economy, efficiency, and accountability.

Regents Docket Information

Regents' Policy requires that individual purchases and contracts valued at $1,000,000 and over be presented to the Regents for approval after the bid / proposal process has been completed and prior to making the purchase or contract.

Link to Docket forms and information on Regents Approval of Large Purchases.

Restricted Commodities and Allowable Expenses

Special consideration MUST be given when departments purchase certain items. For more information on Restricted Commodities/Special Services and Allowable Expenses, choose the appropriate link below.

Allowable Expenses
Restricted Commodities/Special Expenses

What's New / Coming Events

CPS Amendment Change:

The April EFS Release includes the removal of the CPS Amendment (Change Request) process from EFS. Starting Monday, April 23rd, all amendments for CPS ($50,000+) will be handled through an off-line amendment process.

Training Resources:
A short 10 minute CPS Amendment Training Video is available on this offline amendment process. The video describes how the department documents their offline approvals for the amendment and includes information for submitting their request to Purchasing Services to amend their CPS. Training has also provided a CPS Change Order & Amendments Job Aid.

DELTA.COM
Travelers now have the ability to take advantage of the University's discount with Delta by booking their airfare on Delta.com. In order to receive the University contracted rates travelers must enter Delta.com through the links provided on the Travel Services website either from the FAST TRACK on the Travel Services home page or by clicking on Travel Reservations and Delta. Any changes to tickets purchased through Delta.com must be made directly with Delta. Delta discounts are available for both business and personal travel. Discounts range from 2% to 10% depending on the location and fare class purchased.

For more of what's happening in the Purchasing Department, read the Dollars & Sense Newsletter.

Strategic Sourcing
As of March 31, 2012, the Strategic Sourcing Program has partnered with other University stakeholders to implement over $11 million in annual savings. Click here to view the Strategic Sourcing Savings Dashboard.

Read more about Strategic Sourcing in the latest Dollars and Sense Newsletter

Read about the Strategic Sourcing Initiative in the May 19, 2010 issue of the Brief.

Cliqbook
Cliqbook is available for any of your travel booking needs. Click on Online Reservations for more details.

MBid - New University Bidding Tool
As of January 3, 2011, MBid - a New Bidding System, replaced the BIS (Bid Information Service) system. Go to MBid for more information and registration.

Bid Threshold
The University of Minnesota formal purchasing bid threshold for goods and standard services is $50,000. Go to Bid Threshold for more detailed information.

Enterprise Financial System - Purchasing: Forms and How To Documents
For more information, go to EFS - Purchasing

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