Purchasing Services provides management oversight and facilitation of all University of Minnesota purchasing processes to insure integrity, economy, efficiency, and accountability.
The purpose of this job aid is to provide a quick, visual summary of how departments may purchase the most common goods and services.
January 17, 2014
There is an active email scam involving purchase orders and requests for price quotations that pretend to originate from the University of Minnesota but are in fact fraudulent. The University cannot prevent this illegal activity, but we are actively working with law enforcement to investigate these fraudulent email contacts.
To help reduce risk to your company, here are some of the common traits or themes in the fraudulent emails:
• The email message is poorly written, with misspellings and awkward sentence structure.
• The sender's contact information, email address, or web site link are not authentic to the University of Minnesota.
• The message requests shipment of products to non-University of Minnesota addresses (often to states other than Minnesota).
• The goods ordered are different in kind or quantity than those the University usually orders from your company, or your company may not be a regular supplier to the University.
• The message may include an attachment that is designed to look like a purchase order, may include a logo or other graphic, and a signature that may look legitimate.
You can find genuine contact information, email and physical addresses, and website links through the University of Minnesota website, http://www.umn.edu. If you believe you have received a fraudulent email or order that appears to be from the University of Minnesota, you may forward it to our Purchasing Services team via email at email@example.com to verify its legitimacy before responding to the email or filling the order. You may also contact our business service team by phone (the University of Minnesota Financial Helpline), Monday through Friday, 8:00 a.m. to 4:00 p.m. at (612) 624-1617.
The University of Minnesota values its supplier and vendor relationships and appreciates the very important role you play in providing goods and services to our faculty, students, and staff in support of their academic, research, and outreach endeavors. Please know that we are assisting to the fullest extent we are able with the investigation of this illegal activity by reporting all fraudulent emails to appropriate authorities.
Regents' Policy requires that individual purchases and contracts valued
at $1,000,000 and over be presented to the Regents for approval after
the bid / proposal process has been completed and prior to making
the purchase or contract.
Special consideration MUST be given when departments purchase certain items. For more information on Restricted Commodities/Special Services and Allowable Expenses, choose the appropriate link below.
Beginning July 1, 2013, do your supply ordering at U Market. U Market is the University's new supply purchasing website. From beakers to pens, chemicals to paper, you'll find it at U Market.
U Market continues to be updated with new suppliers and new items. Besides office, lab and computer equipment and supplies that were available in UStores and UMart, U Market includes apparel, audio/visual, dental, electrical, facilities, furniture, MRO, medical, plumbing and veterinary equipment and supplies.
Save time. Save money. Get what you need and get on with your day.
Shop now at U Market
Travelers now have the ability to take advantage of the University's discount with Delta by booking their airfare on Delta.com. In order to receive the University contracted rates travelers must enter Delta.com through the links provided on the Travel Services website either from the FAST TRACK on the Travel Services home page or by clicking on Travel Reservations and Delta. Any changes to tickets purchased through Delta.com must be made directly with Delta. Delta discounts are available for both business and personal travel. Discounts range from 2% to 10% depending on the location and fare class purchased.
For more of what's happening in the Purchasing Department, read the Dollars & Sense Newsletter.
Are the procurement requirements in the new uniform guidance in OMB 2.CFR.200.320 applicable to existing and new awards?
The University of Minnesota has chosen to delay implementation of the new procurement requirements in OMB 2.CFR.200.320 until July 1, 2016. All other regulations in OMB 2.CFR.200.320 are applicable to new federal awards issued after December 26, 2014 and may be applicable to existing federal awards depending on agency implementation plans.
July 2013, U Market, our new supply purchasing website, was rolled out University wide. U Market is the largest strategic sourcing initiative to date and will save University departments' time and money as the best practice procurement tool.
As of December 2013, the Strategic Sourcing Program has partnered with University stakeholders to implement over $9.1 million in the current annual savings rate and $24.4 million in cumulative savings. View the latest Strategic Sourcing Dashboard.
Take a look at the Strategic Sourcing update in the latest Dollars & Sense newsletter.
Contact Linda Woock if you are interested in receiving Spend Analysis reports for your college or business unit.
Cliqbook is available for any of your travel booking needs. Choose Online Reservations for more details.
MBid - University Bidding Tool
As of January 3, 2011, MBid replaced the BIS (Bid Information Service) system. Go to MBid for more information and registration.
The University of Minnesota formal purchasing bid threshold for goods and standard services is $50,000. Go to Bid Threshold for more detailed information.
Enterprise Financial System - Purchasing: Forms and How To Documents
For more information, go to EFS - using the financial system for Purchasing
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