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Purchase or
Contract Consent Record (For the President's Office)
The Purchase Consent Record provides a means of documenting to the
President that appropriate reviews and approvals have been received
for large purchases prior to the President's requesting approval from
the Board. Deans, Directors and Department Heads are responsible for
ensuring that the Purchase Consent Records is completed in a timely
manner and that appropriate signature approvals are obtained on the
Purchase Consent Record. Signatures must be original.
Link to the Purchase Consent
Record form (.pdf).
Link to the Purchase Consent Record form (MS Word).
Note: The Director of Purchasing Services must sign ALL Purchase Consent
Records.
Regents Summary (Example)
This one page summary is reviewed by the President's Office and becomes
a part of the official Regents Meeting Agenda and Minutes. The Regents
Summary must be submitted to Purchasing Services before its review
by the Regents.
View an example of the
Regents Summary (.pdf)
Special Circumstance
Review this helpful information when writing Regents Summaries for
different types of contracts. For example, the write up should be
slightly different between a single award to one vendor versus awards
to multiple vendors.
Link to Special Circumstances for Regents
Approval
Monthly Schedule for Drafts and Finals to Purchasing
View this time table for draft and final deadlines for submitting
Docket Sheet and Regents Summary to Purchasing Services. Missing the
deadline may delay the Regents' approval to the next monthly meeting.
Note that several times a year the Regents do not meet during the
month.
Link to Monthly Docket Sheet Schedule (Excel)
Regents Docket Sheet (Example)
The Regents Docket Sheet is how your request for approval is presented
to the Regents. The department's Regents Summary sheets are attached
to this Docket Sheet as supporting detail. The individual department's
Regents Summary documents are used to develop the final Regents Docket
Sheet for the Regents Meeting and are submitted by the department
to Purchasing Services.
View an example Regents Docket Sheet (.pdf).
Routing of the Final Documents
Regents Summary
The FINAL Docket Sheet and Regents Summary with original signatures
and the FINAL Purchase Consent Record with original signatures must
be submitted to the Director of Purchasing Services.
Purchase Consent Record
Obtain all appropriate signatures and make a copy for your records.
Forward the final with original signatures to Purchasing Services
along with the Regents Summary. |
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