The Controller's Office serves all campuses in the University of Minnesota system.

COVID-19 and Purchasing

All purchasing policies are still in effect. Authorized purchasers still need to discuss acquisition of goods and services with their leadership during this time. Consider whether the resource needed exists on campus and can safely be retrieved before purchasing a new item. Summary of the guidance Purchasing Services has provided.

Purchasing Updates


Prohibition on the Use of Certain Telecommunications and Surveillance Equipment and Services

University of Minnesota employees must not procure telecommunications equipment or services for installation, integration, or use in the University’s IT/telecommunications systems from any of the companies covered by Section 889 of the National Defense Authorization Act for FY 2019.

Legal Background

Section 889 of the National Defense Authorization Act for FY 2019, Pub. L. No. 115-232 (NDAA), created a general prohibition on federal contracting with entities that use telecommunications and surveillance equipment manufactured by certain companies that Congress has determined represent a threat to secure communications. The U.S. Government has implemented this prohibition via procurement and grant regulations (see Federal Acquisition Regulations clauses 52.204-24, 52.204-25, and 52.204-26, as well as section 200.216 of the Uniform Guidance). Because the University of Minnesota is a federal contractor and grantee, it must not use covered equipment or services as a component or part of its systems in violation of Section 889 and the applicable regulations.

Detailed Requirements

Section 889 of the NDAA governs, in pertinent part, the use of “covered telecommunications equipment or services.” Such equipment or services must not be used “as a substantial or essential component of any system, or as a critical technology as part of any system.”

The phrase “covered telecommunications equipment or services” encompasses—

  • Telecommunications equipment produced by—
    • Huawei Technologies Company,
    • ZTE Corporation, or
    • any subsidiary or affiliate of these organizations;
  • Video surveillance and telecommunications equipment produced by—
    • Hytera Communications Corporation,
    • Hangzhou Hikvision Digital Technology Company,
    • Dahua Technology Company, or
    • any subsidiary or affiliate of these organizations; and
  • Telecommunications or video surveillance services provided by such entities or using such equipment.

A spreadsheet of identified subsidiaries and affiliates of these five companies (one tab for each) is available here. Please note that is a provisional list meant for University personnel only, and it may not be shared outside the University.

Any University personnel who become aware of covered telecommunications equipment from a covered company being used as a part of University systems should contact the Export Controls Office immediately. The Export Controls Officer will coordinate with the local unit, the Office of Information Technology, and University Information Security to determine whether replacement and other remedial actions are appropriate.

Contact Information

Please do not hesitate to contact the Export Controls Officer or the Senior Director for Infrastructure and Production in the Office of Information Technology with any questions about Section 889 generally or this webpage specifically.

Thank you


Uniform Guidance

Are the procurement requirements in the uniform guidance in OMB 2.CFR.200.320 applicable to existing and new awards?

The University of Minnesota has chosen to delay implementation of the new procurement requirements in OMB 2.CFR.200.320 until July 1, 2018. All other regulations in OMB 2.CFR.200.320 are applicable to new federal awards issued after December 26, 2014 and may be applicable to existing federal awards depending on agency implementation plans.

Making the Most Common Purchases

Use this summary to understand the basics of your purchase decision. Additional information about each purchasing method can be found on our Purchasing Methods & Procedures webpage. Employees involved in departmental purchasing are expected to fully read and adhere to all departmental, sponsored, and University policies. Do NOT sign or agree to the supplier’s Terms and Conditions. Because the University is a constitutional function of the State of Minnesota, certain laws and regulations apply to our contracts that do not apply to other customers, so insist on using the University’s Terms and Conditions. Additional information about contracts can be found in the University’s Policy on Entering into Contracts.

Best Practice    Allowable    Allowable but only in rare, specific instances    Unallowable   N/A = Not Available at this time

Commodity Example U Market Internal Sales/ Auxiliaries PO PCard Non-PO Guidelines
Airfare Plane ticket from Delta Airlines N/A N/A Visit travel.umn.edu for travel-related discounts.
Animals for Research Laboratory mice or rats Research Animal Resources (RAR) is the only acceptable method. www.ahc.umn.edu/rar
Books & Subscriptions Text books; magazines, newspapers, or journals N/A Due to the broad types of publications and suppliers, all methods are acceptable.
Architecture & Engineering, Construction, Maintenance, Custodial Services Maintenance and repair services for existing buildings, design or construction of new buildings N/A Contact an FM Zone manager before any work in this category begins at www.facm.umn.edu. New construction must be approved by CPPM at www.cppm.umn.edu.
Capital Equipment Copy machine, MRI machine, electron telescope Equipment must cost $5,000+ and have a shelf life of at least one year. If a U Market supplier (umarket.umn.edu) cannot be used, a PO is required.
Car Rental Fleet Services; National or Enterprise Car Rental Agencies N/A Use Fleet Services (www.umn.edu/pts/fleet) if travel is within driving distance. Visit travel.umn.edu for other car rental discounts.
Carpet Carpeting and installation N/A Carpet is typically included in FM projects. Contact a Zone manager at www.facm.umn.edu.
Catering Boxed lunches or snacks for events or lunches N/A University Dining Services (www.dining.umn.edu) is a preferred supplier. Some facilities or events require a food contract and require OGC approval.
Chemicals Reagents or other chemicals used in labs Contact the Department of Environmental Health and Safety (DEHS) before ordering any chemicals. www.dehs.umn.edu
Computers & Technology Laptop, desktop computers, or software N/A Departments are expected to use U Market (umarket.umn.edu) whenever possible. Purchases on the PCard may not exceed $2499.
Conference Registration Workshops or conferences N/A N/A Refer to each conference’s procedures for registration and payment.
Furnishings Office chairs or desks N/A These may be included in a facilities project. The PCard is allowable for items unavailable in U Market.
Lab Supplies Beakers, gloves, or goggles Departments are expected to purchase lab supplies from U Market suppliers (umarket.umn.edu) whenever possible.
Maintenance, Supplies (MRO) Padlocks, tools, or cleaning/custodial supplies N/A Departments are expected to purchase MRO supplies from U Market suppliers (umarket.umn.edu) whenever possible.
Office Supplies Paper, pens, or printer supplies Departments are expected to purchase office supplies from U Market suppliers (umarket.umn.edu) whenever possible.
Professional Services Consultants, speakers, or copywriters N/A N/A

Professional services $3,000+ require a contract prior to the start of work; services under $3,000 may be paid via Non-PO payment if the department does not desire a contract. CPPM approval is required for architect or engineering services.

Standard Services Temp services or printing services N/A Look internally first to see if the service is provided by another department. If the service is recurring, use a PO blanket order.

Download Making the Most Common Purchases Guide. (pdf)