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Contracts for Professional Services (CPS)

The Contract For Professional Services (CPS) form documents contractual relationships with an individual, partnership or corporation to provide a professional service. Professional Services are defined as customized services consisting of specialized or creative expertise based on personal skills or ideas of an individual(s) that are provided for a fee, which may be determined individually with each customers for each service contract. Below is a list of forms used in the CPS process.

Many of the following links are Adobe Acrobat (.pdf) files. If you are having problems viewing these files make sure you have the most current version of Adobe Acrobat or Adobe Reader installed on your computer. A free version of Adobe Reader is available here.
 

CPS - (FFN) Policy

Link to Contracts for Professional Services - FFN Policy


CPS Attachment: Travel Reimbursement for Contractors

This is an OPTIONAL tool intended as a guideline to help departments incorporate language into the contract that will establish limits on travel expenses reimbursed to contractors, especially to out of town contractors performing lengthly projects on-site at the University. Departments are encouraged to add this attachment to their RFP and/or CPS. The language may be incorporated into a final contract, whether or not the contractor is selected through the RFP process. Language on travel expense reimbursements are negotiable with the contractor, so the language in this attachment may be chaned to be more or less stringent.

Travel Reimbrusement for Contractors - Click to view (MS Word) or (pdf) Format

Administering Contracts

Contract administration is the management of a contract after the contract is executed, (in most cases signed by both parties), and the vendor has been sent a purchase order or a contract for professional services CPS).

Click to view Administering Contracts (MS Word)


Amending Contracts For Professional Services

Occasionally, department may find it necessary to make a change or extend an existing Contract for Professional Services (CPS).

Any changes in a CFPS that require documentation should be done on a Contract for Professional Services Amendment form. Departments should be aware that completing a new CFPS rather than amending a standing contract is incorrect, and that this practice was a significant finding in the 1998 Internal Audit. For clarifications on why an Amendment should be used or for information on how to fill out a Amendment form, please view the Purchasing Services CPS Amendment Reference Guide (MS Word).

Click to view the Contracts For Professional Services Amendment Form (MS Word)


Minnesota New Hire Form

Effective 7/01/96, Minnesota State Law required the reporting of all new/rehired employees AND independent contractors to the State of Minnesota within 15 days of hire. The "New Hire Reporting Form", GS92355 (BA 1457) must be completed for all, but the following reasons: Reimbursements, Per Diem, Housing Allowances, Services out of the Country.

Click to view the Minnesota New Hire Form (.pdf)


CPS Data Collection Sheet

This is an OPTIONAL form intended to use in gathering information from a potential vendor. If the form is used, submit the information to your preparer who will enter the information on the Contract for Professional Serivce form. THIS IS NOT A CONTRACT.

Click to view CPS Data Collection Sheet (MS Word)


Imaging

Departments use the Imaging system to archive their completed CPS documents and any related attachments or support documentation. There are two coversheets used to fax the CPS documents into the imaging system. One is for the original document and its attachments. The other is to fax in CPS amendments. Training Services has a job aid available for information about imaging the CPS and amendment documents.

Click to view the Job Aid from Training Services

Click to view the CPS Original Contract Fax Coversheet

Click to view the CPS Amendment Fax Coversheet



Exception to Purchasing Policy for Professional Services

This form is intended for situations where bidding a professional service is not practical and the exception can be justified through this process. It is highly recommended that the department consult with the professional services buyer before completing this form.


The form should also include the Requisition form, a vendor's quote or proposal and a completed Data Collection Sheet.


Click to view Exception to Purchasing Policy for Professional Services Form (MS Word)
 
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