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Contracts for Professional Services (CPS)The Contract For Professional Services (CPS) form documents contractual relationships with an individual, partnership or corporation to provide a professional service. Professional Services are defined as customized services consisting of specialized or creative expertise based on personal skills or ideas of an individual(s) that are provided for a fee, which may be determined individually with each customers for each service contract. Below is a list of forms used in the CPS process.
Many of the following links are Adobe Acrobat (.pdf) files. If you
are having problems viewing these files make sure you have the most
current version of Adobe Acrobat or Adobe Reader installed on your
computer. A free version of Adobe Reader is available here.
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CPS - (FFN) Policy
Link to Contracts for Professional Services - FFN Policy
CPS Attachment: Travel Reimbursement for Contractors
This is an OPTIONAL tool intended as a guideline to help departments incorporate language into the contract that will establish limits on travel expenses reimbursed to contractors, especially to out of town contractors performing lengthly projects on-site at the University. Departments are encouraged to add this attachment to their RFP and/or CPS. The language may be incorporated into a final contract, whether or not the contractor is selected through the RFP process. Language on travel expense reimbursements are negotiable with the contractor, so the language in this attachment may be chaned to be more or less stringent.
Travel Reimbrusement for Contractors - Click to view (MS Word) or (pdf) Format
Administering Contracts
Contract administration is the management of a contract after the
contract is executed, (in most cases signed by both parties), and
the vendor has been sent a purchase order or a contract for professional
services CPS).
Click to view Administering Contracts (MS Word)
Amending Contracts For Professional Services
Occasionally, department may find it necessary to make a change or extend an existing Contract for Professional Services (CPS).
Any changes in a CFPS that require documentation should be done on
a Contract for Professional Services Amendment form. Departments should
be aware that completing a new CFPS rather than amending a standing
contract is incorrect, and that this practice was a significant finding
in the 1998 Internal Audit. For clarifications on why an Amendment
should be used or for information on how to fill out a Amendment form,
please view the Purchasing Services CPS Amendment Reference Guide (MS Word).
Click
to view the Contracts For Professional Services Amendment Form (MS Word)
Minnesota New Hire Form
Effective 7/01/96, Minnesota State Law required the reporting of all
new/rehired employees AND independent contractors to the State of
Minnesota within 15 days of hire. The "New Hire Reporting
Form", GS92355 (BA 1457) must be completed for all, but the following
reasons: Reimbursements, Per Diem, Housing Allowances, Services
out of the Country.
Click
to view the Minnesota New Hire Form (.pdf)
CPS Data Collection Sheet
This is an OPTIONAL form intended to use in gathering information from a potential vendor. If the form is used, submit the information to your preparer who will enter the information on the Contract for Professional Serivce form. THIS IS NOT A CONTRACT.
Click to view CPS Data Collection Sheet (MS Word)
Imaging
Departments use the Imaging system to archive their completed CPS documents and any related attachments or support documentation. There are two coversheets used to fax the CPS documents into the imaging system. One is for the original document and its attachments. The other is to fax in CPS amendments. Training Services has a job aid available for information about imaging the CPS and amendment documents.
Click to view the Job Aid from Training Services
Click to view the CPS Original Contract Fax Coversheet
Click to view the CPS Amendment Fax Coversheet
Exception to Purchasing Policy for Professional Services
This form is intended for situations where bidding a professional service is not practical and the exception can be justified through this process. It is highly recommended that the department consult with the professional services buyer before completing this form.
The form should also include the Requisition form, a vendor's quote or proposal and a completed Data Collection Sheet.
Click to view Exception to Purchasing Policy for Professional Services Form (MS Word) |
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