Frequently Asked Questions (FAQs)

For Suppliers

The questions listed below are ones that are frequently asked by our supplier community. Click on the appropriate question to view its response.

If you cannot find your question here, please send it to us via e-mail.

All Goods & Standard/Professional Services Request for Proposal / Bid opportunities can be viewed by logging into our MBid system. All of our current Construction & Design Request for Proposal / Bid opportunities can be viewed on our Announcements page.

Suppliers should register themselves in our MBid system to receive our Goods & Standard/Professional Services bid notifications. We recommend that Construction & Design suppliers register themselves to receive bid notifications by completing our Supplier Registration Application.

To see which contacts from your firm are registered in MBid, first log in to our MBid system. Then select the "My Profile" tab along the top. Then click the "Users" tab to identify the contacts from your firm that are signed-up to receive our bid notifications.

For Construction and Design firms, simply send us an e-mail with your firm's name and we will let you know who is setup to receive our bid notifications.

To revise your contacts in MBid, first log in to our MBid system. Then select the "My Profile" tab along the top. Then click the "Users" tab. You can now add additional contacts by clicking the "New" link or change existing contacts by clicking the "Edit" link.

For Construction and Design firms, simply send us an e-mail identifying:

  • the new contact information (which should include the Contact Name, Title, Phone, and E-mail)
  • the contact name of the individual you'd like to remove (if applicable)
Each firm is allowed up to FOUR contacts. To view the number of contacts your firm currently has, click here.

Send an e-mail to the Purchasing Representative noted in the RFP and they will respond and provide the necessary feedback.

If you know your firm's Safety Code UMN#, you'll be able to locate your firm's Safety Score here. If you do not know your Safety Code UMN#, send us an e-mail requesting the Safety Code for with your firm and we will let you know your code.

Send us an e-mail with your firm's name and and contact information requesting a review of your safety score. A University representative will contact you to review your score and discuss possibilities for improvement.

The easiest thing for your firm to do is simply accept our Purchase Order and its Terms and Conditions as is. The University is a constitutional function of the State of Minnesota, so certain laws and regulations apply to our purchases that don’t apply to “normal” customers. Therefore, our Terms and Conditions must be used except under extraordinary circumstances. Using our Terms and Conditions; however, does not present the same risk for firms using other customers’ Terms. We cannot refuse to pay our just debts, hide assets, be bought by another company, flee the state, or even declare bankruptcy. Moreover, we are prohibited from being “arbitrary and capricious,” so we would not unreasonably sue or misinterpret a contract for commercial advantage.